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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />JUNE 19, 2006 <br />TITLE: <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 st Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />AMENDMENT TO CONTRACT FOR <br />CUSTODIAL MAINTENANCE SERVICES <br />AT THE DEPOT AT SANTA ANA <br /> <br />{l@~. <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an amendment to the contract with <br />Pacific Building Care for custodial maintenance services at The Depot at <br />Santa Ana to increase the annual amount by $10,000 for an amount not-to- <br />exceed $117,280. <br /> <br />DISCUSSION <br /> <br />The Depot at Santa Ana is a regional transportation hub, combining <br />Amtrak, MetroLink, Orange County Transit Authority and other bus services <br />with office space for various State, County and City departments. <br />Additionally, the facility includes a five-story theme tower that houses <br />additional office space and conference rooms. Patronage at the facility <br />has escalated in recent years, which requires that consistent, high-level <br />custodial service be maintained at all times in order to keep the <br />facility clean and attractive. <br /> <br />On June 6, 2005, City Council awarded a contract with Pacific Building <br />Care (PBC) for a twenty-four month period with three 12-month renewals in <br />an annual amount of $107,280. PBC is entering into its second year of <br />its first term. PBC has been diligent in addressing its work plan in <br />detail, and the company's efforts at The Depot have achieved the required <br />level of cleanliness. <br /> <br />Under the original Request for Proposal, an additional cleaning request <br />above the daily operation specifications was an option to the annual <br />amount. Staff is recommending increasing the yearly amount by $10,000 to <br />include regular carpet cleaning in the office space and special cleaning <br />for events held at The Depot. <br /> <br />25L-1 <br />