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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2006 TITLE: AGREEMENT WITH THE ABBEY GROUP TO PROVIDE AUTOMATED BOOKING SYSTEM 4 CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S` Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with The Abbey Group for the purchase of an Automated Booking System in an amount not to exceed $355,000. DISCUSSION The United States Department of Justice, Office of Community Oriented Policing Services (COPS) awarded a MORE Technology grant to the Police Department. COPS MORE is a grant program that supports the use of technology to improve the effectiveness of the department's police officers. This grant provides funds to assist the department with the purchase of a multi-faceted Automated Booking System (ABS). The system will consist of an integrated jail management system with jail reporting, fingerprinting, and booking modules that can be operated by non-sworn police personnel. This would enable the sworn personnel to spend more time patrolling the streets. The use of this grant funding is limited to technology purchases. On April 11, 2005, the City issued a Request for Proposal (RFP) for an Automated Booking System. A total of seven proposals were received. Each of the proposals was reviewed by staff members of the Technology and Support and Jail Bureaus, and was evaluated on the following criteria: interoperability, userability, warranty, service, price and compliance with minimum specifications. Following staff evaluation, the Abbey Group was selected based on interoperability, value of modules, and past proven installations. Refer to Exhibit A for RFP evaluation results. 25A-1