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Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM five (5) working days each month. SAAs should make payment requests before the last five working days of the month to avoid delays in deposit of payments. For example, for the month of September, the last day to request (drawdown) payments will be September 23, 2004. Payments requested after September 23, 2004 will be processed when the regular schedule resumes on October 1, 2004. A similar schedule will follow at the end of each month thereafter. To avoid denial of payment requests, grantees are encouraged to submit their SF269a Financial Status Reports online at http: / /grants.oip.usdow.gov. Additional information and instructions are available at this website. Questions regarding grant accounts should be addressed to the OJP Office of the Comptroller at 1- 800 - 458 -0786 or e -mail askocaoip.usdoi.gov. D. Reporting Requirements Reporting requirements for all programs included in HSGP will be consolidated into a single reporting system. Financial Status Report (FSR) Obligations and expenditures must be reported to ODP on a quarterly basis through the FSR, which are due within 45 days of the end of each calendar quarter (i.e. for the quarter ending March 31, FSR is due on May 15). A report must be submitted for every quarter the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs. OJP OC will provide a copy of this form in the initial award package. Future awards and fund drawdowns will be withheld if these reports are delinquent. Grantees are reminded to review the following documents and ensure that grant activities are conducted in accordance with the applicable guidance: • 28 CFR Part 66, Uniform administrative requirements for grants and cooperative agreements to state and local governments, at http: / /www.access.gpo.gov /nara /cfr /waisidx 04/28cfrv2 04 html • OMB Circular A -87, Cost Principles for State, Local, and Indian Tribal Governments, at htti)://www.whitehouse.gov/omb/circulars/index.html • 28 CFR Part 70, Uniform administrative requirements for grants and agreements (including subawards) with institutions of higher education, hospitals and other nonprofit organizations, at http: / /www.access.gpo.gov /nara /cfr /waisidx 04/ 28cfrv2 04.html • OMB Circular A -21, Cost Principles for Educational Institutions, at http://www.whitehouse.gov/omb/circulars/index.htmi • OMB Circular A -122, Cost Principles for Non - Profit Organizations, at http://www.whitehouse.gov/omb/circulars/index.html. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 58 .E