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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />JULY 3, 2006 <br />TITLE: <br /> <br />APPROVED <br /> <br />D As Recommended <br />o As Amended <br />o Ordinance on 15t Reading <br />o Ordinance on 2nd Reading <br />D Implementing Resolution <br />o Set Public Hearing For <br /> <br />AWARD CONTRACT TO THE GOVERNMENT <br />FINANCE OFFICERS ASSOCIATION FOR <br />CONSULTING SERVXCES TO PROCURE AN <br />INTEGRATED FINANCE SOFTWARE <br />'"'P"''7:2'''' <br /> <br />._2 jl 12.< <br /> <br />I CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />- <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an agreement with the Government <br />Finance Officers Association for consulting services to procure an <br />integrated enterprise finance software application in a total aggregate <br />amount not to exceed $94,500. <br /> <br />DISCUSSION <br /> <br />A major project budgeted for fiscal year 2006-07 is the implementation of <br />an integrated finance software application. The current Lawson <br />accounting software was implemented in 19B9 on the Unysis mainframe. The <br />system is antiquated, labor intensive and resides on mainframe hardware <br />that requires expertise that will soon become difficult to obtain. Due to <br />the size of the project and the complexity of governmental fund <br />accounting, project management and utility billing, consulting firms <br />specializing in governmental systems were contacted and two proposals <br />were evaluated. <br /> <br />Following staff evaluation, the Government Finance Officers Association <br />(GFOA) was selected based on the firm's understanding of governmental <br />fund accounting, the value of a total integrated system, and its <br />reputation within the field. GFOA is a non-profit organization that has <br />conducted over 125 engagements to assist jurisdictions with the selection <br />and procurement of new enterprise finance systems. <br /> <br />GFOA will assist the City in developing business requirements for an <br />enterprise system that will include general ledger, accounts payable and <br />receivable, purchasing, budget preparation, project and grant account, <br />cash receipting, business licensing, utility billing and at a later <br />implementation date, human resources and payroll. The firm will also <br />develop a Request for Proposal, provide system selection services, and <br />contract negotiation services. <br /> <br />25J-1 <br />