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<br />5/05 <br /> <br />3. The City and the United States Department of Housing and Urban Development <br />will be notified within ten days after receiving notice of any such violation. <br /> <br />4. Within 30 days of receiving such notice, appropriate personnel action will be <br />taken against such employee, up to and including termination. <br /> <br />5. Each such employee shall be required to participate satisfactorily in a drug abuse <br />assistance or rehabilitation program approved for such purposes by a federal, state or local <br />health, law enforcement, or other appropriate agency. <br /> <br />X. Exoenditure of Funds: SUB RECIPIENT must spend all of its grant amount within 24 <br />months of the grant award (24 CFR 576.35). Any funds not obligated within said time frame <br />shall be reallocated. <br /> <br />II. CITY'S OBLIGATIONS <br /> <br />A. CITY shall pay to SUB RECIPIENT from funds received under the ESG when, if and <br />to the extent received from HUD, amounts expended by SUB RECIPIENT in carryingouts~i<i <br />rrogr)amI'Ufsu~m to.) this. . Agreement up to a maximum aggregate amount of 'iI1_~~~'li'~ <br />'ilI~~~lj!!iH~ll~~ ($~~~~) in installments determined by CITY. Payments shall be made to <br />SUB RECIPIENT through the submission of quarterly invoices (on or before the 15th day ofOc- <br />tober, January, April and July) in a form prescribed by CITY, detailing such expenses. CITY shall <br />pay such invoices within thirty (30) days after receipt thereof, provided CITY is satisfied that <br />such expenses have been incurred within the scope of this Agreement and that SUBREClPIENT <br />is in compliance with the terms and conditions of this Agreement. <br /> <br />Costs incurred prior to the effective date of this Agreement, accrued as of the first day of <br />July I, for purposes identified herein will be allowable for reimbursement upon presentation of <br />evidence of and invoices for such expenditures. <br /> <br />B. Audit: CITY shall include an audit of the account maintained by SUBREClPIENT in <br />CITY's annual audit of all funds pursuant to the Code of Federal Regulations and other applica- <br />ble federal laws and regulations. <br /> <br />C. Common Rule: Pursuant to CFR 85.40(a), the CITY manages the day-to-day operations <br />of each grant and sub grant supported activities. CITY staff has detailed knowledge of the grant <br />program requirements and monitors grant and subgrant supported activities to assure compliance <br />with Federal requirements. Such monitoring covers each program, function and activity and <br />performance goals are reviewed periodically. <br /> <br />D. Environmental Review: In accordance with 24 CFR 58, the CITY is responsible for <br />undertaking environmental review and maintaining environmental review records for each appli- <br />cable project. <br /> <br />16 <br />