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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 21, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />DUMP TRUCK BED REPLACEMENT <br />(SPEC. NO. 06-116) <br />(~~~ ~~~- <br />~. <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15f Reading <br />^ Ordinance on 2~d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to ML Truck Body & Equipment Corp. for the bed replacement <br />on a dump truck in the amount not to exceed $18,517.92; and increase the <br />aggregate limit for miscellaneous parts and repairs in an amount not to <br />exceed $15,000 annually. <br />DISCUSSION <br />The Fleet Maintenance Division's annual Equipment Replacement Program is <br />included in the City's annual budget and identifies vehicles scheduled for <br />replacement. Funding is monitored through a depreciation schedule <br />established with each department. Due to age and condition, a dump truck <br />has been approved for replacement in the current fiscal year. <br />The Public Works Agency's Water Maintenance Division maintains over 450 <br />miles of sewer main. Cement is used to reseal work areas when repairs are <br />completed. The cement is mixed in the bed of a 1992 International <br />Harvester heavy dump truck. As a result, water has rusted through the dump <br />truck bed. Fleet Maintenance has determined that the truck has a well <br />operating engine with low mileage and therefore it would be more cost <br />effective to replace only the dump truck bed in the current fiscal year. <br />The notice inviting bids was advertised on July 19 and 21, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />3 Invitations For Bid mailed <br />1 Bid received <br />Bids were received, opened on August 1, 2006. The bid received from ML <br />Truck Body & Equipment Corp. is responsive to the specifications and meets <br />the City's requirements. <br />22J-1 <br />