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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 5, 2006 TITLE: CONTRACT AWARD FOR WEED AND DEBRIS REMOVAL (SPEC. NO. 06-100) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Naranjo Landscaping for weed and debris removal for a one-year period, with provision for three, one-year renewals in the annual amount not to exceed $177,000. DISCUSSION The Public Works Agency (PWA)'s Maintenance Services Division is responsible for cleaning over 200 vacant lots, easements, and storm drain channels. In order to do so, a contract for weed and debris removal for both public and private properties is required. Removing the weeds and debris will enhance the safety and visual appearance of the areas maintained by the PWA. The notice inviting bids was advertised on June 30 and July 3, 2006, and bids were solicited. A summary of the bid invitations and bids received is as follows: 10 Invitations For Bid mailed 3 Invitations For Bid mailed to Santa Ana vendors 2 Bids received 1 Bid received from a Santa Ana vendor Bids were received, are as follows: Vendor: opened on July 11, 2006, and evaluated. Bid results Naranjo Landscape Midori Gardens Amount $123,520 $813,995 Location: Orange Santa Ana The lowest responsive bid was submitted by Naranjo Landscape, which has successfully performed the FY 05-06 abatement contract for the City. The variance in price between the bid from Midori Gardens, a Santa Ana vendor, and Naranjo Landscape is due almost entirely to higher quoted disposal fees. Staff contacted Midori Gardens and they stand by their bid. Since 22B-1