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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />SEPTEMBER 18, 2006 <br /> <br />TITLE: <br /> <br />CONTRACT RENEWAL FOR LIBRARY <br />CATALOGING AND PURCHASE OF <br />BOOKS AND MATERIALS <br />(SPEC. NO. 05-089) <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 st Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />~~ <br /> <br />CONTINUED TO <br /> <br />--- <br /> <br />(~-/ <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Renew the contract with Brodart Company for cataloging services and the <br />purchase of books and materials for a six-month period in the amount not to <br />exceed $261,305. <br /> <br />DISCUSSION <br /> <br />The Santa Ana Library has contracted with the Brodart Company for over <br />eleven years for the purchase of books and materials, as well as for <br />cataloging services. Brodart performs the necessary function of <br />identifying new books by affixing labels and cataloging in accordance with <br />Library direction. Over 35,000 books, 89% of the library's annual book <br />acquisitions, are either purchased from or processed by Brodart. <br /> <br />On September 6, 2005, the City Council awarded a contract to Brodart <br />Company for a one-year period. The vendor has performed satisfactorily <br />during the past contract period and continues to provide the City with <br />discounts ranging from 10 to 45 percent. Brodart has been identified as <br />the primary vendor for Spanish language book cataloguing on the west coast. <br />However, staff will be soliciting proposals to determine if there are other <br />vendors. The recommended action will allow for uninterrupted service to <br />the Library while bids are solicited for a long-term contract. <br /> <br />22C-1 <br />