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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />SEPTEMBER 18, 2006 <br /> <br />TITLE: <br /> <br />CONTRACT AWARD FOR <br />OVERHEAD DOOR MAINTENANCE <br />(SPEC. NO. 06-092) <br /> <br /> <br />t2Qa <br /> <br />CITY MANAGER <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 15t Reading <br />D Ordinance on 2nd Reading <br />o Implementing Resolution <br />D Set Public Hearing For <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award a contract to Vortex Industries, Inc. for overhead door maintenance <br />for a two-year period with provision for three, one-year renewals in an <br />amount not to exceed $13,428 annually. <br /> <br />DISCUSSION <br /> <br />The City utilizes various overhead doors that require maintenance and <br />repair. Included are 36 front and rear apparatus room overhead doors at <br />the Fire Department's 10 fire stations and the parking garages at the Depot <br />and City Hall. These doors are operated several times daily, seven days a <br />week. A preventive maintenance contract is essential to ensure full <br />function and response at all times. The contract provides for regularly <br />scheduled maintenance, and 24 -hour emergency repair response as well as <br />miscellaneous repairs and parts. <br /> <br />The notice inviting bids was advertised on July 28 and 31, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br /> <br />6 Invitations For Bid mailed <br />2 Bids mailed to Santa Ana vendors <br />3 Bids received <br />1 Bid received from a Santa Ana Vendor <br /> <br />Bids were received, opened on August 17, 2006, and evaluated (Exhibit 1). <br />The bid received from Vortex Industries, Inc. is responsive to the <br />specification and meets the City's requirements. <br /> <br />22F-1 <br />