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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 18, 2006 TITLE: CONTRACT RENEWAL FOR CONCRETE METER BOXES AND LIDS (SPEC. NO. 04-095) '(~~ CITY ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15~ Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Eisel Enterprises, Inc. for the purchase of concrete water valve boxes and lids for a one-year period in an annual amount not to exceed $11,000. DISCUSSION The Public Works Agency requires an assortment of concrete boxes and lids that are used to house water valves in various locations throughout the City. Concrete water valve boxes and lids are purchased through the Central Stores warehouse for distribution to the Public Works Agency as needed. The contract is designed to provide quality products at significant savings based on quantity pricing. On September 20, 2004, the City Council awarded a contract to Eisel Enterprises, Inc. for a one-year period, with provision for three, one-year renewals. The vendor has agreed to renew the contract; however, the vendor has requested a three percent increase due to increased fuel and insurance costs. The vendor has performed satisfactorily during the past contract period; and staff recommends the second renewal of the contract. FISCAL IMPACT Funds are available in the Water Utility Water System Maintenance Operating Materials & Supplies account (account no. 64-575-6391). APPROVED AS TO FUNDS AND ACCOUNTS: ~~ ~~~~ James G. Ross Executive Director i Public Works Agency i~ Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency/_ JGR/WO/04-095R.9:uc 2 2/'~-1