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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 18, 2006 <br />TITLE: <br />CONTRACT AWARD FOR THE <br />PURCHASE AND INSTALLATION <br />OF FITNESS EQUIPMENT <br />(SPEC. NO. 06-108) <br />~.~C~--- <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15' Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject the bid from Fitness Select as nonresponsive to the <br />specification. <br />2. Award a contract to Advantage Fitness Products for the purchase <br />and installation of exercise equipment in the amount of $10,996. <br />DISCUSSION <br />The Fire Department has established a physical fitness program for fire <br />personnel. Firefighters are assigned a one-hour workout period per shift <br />and are tested yearly to determine if they are in compliance with fitness <br />requirements. The installation of physical fitness equipment at all fire <br />stations encourages firefighters to exercise regularly while readily <br />responding to calls for service. <br />The notice inviting bids was advertised on July 7 and 10, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />24 Invitations For Bid mailed <br />3 Invitations For Bid mailed to Santa Ana vendors <br />3 Bids received <br />Bids were received, opened on August 15, 2006, and evaluated (Exhibit 1). <br />The bid from Fitness Select was considered nonresponsive, as it contained <br />substitute equipment instead of the items listed in the specifications. <br />The bid received from Advantage Fitness Products is responsive to the <br />specifications and meets the City's requirements. <br />22G-1 <br />