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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 18, 2006 <br />TITLE: <br />CONTRACT AWARD FOR CALL <br />RECORDING SYSTEM MAINTENANCE <br />(SPEC. NO. 06-138) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Nice Systems for maintenance coverage on the Police <br />Department Communication Recording System for a one-year period, with <br />provision for two, one-year renewals in the annual amount not to exceed <br />$14,000. <br />DISCUSSION <br />The Police Department communication recording system provides the permanent <br />storage of all incoming 911 calls and Police officers radio transmissions <br />covering all emergency and non-emergency calls. The communication records <br />are subpoenaed for court cases and reviewed for standard police procedures. <br />In order for the Dictaphone Guardian communication recording system to <br />operate 24/7, maintenance services offered by Nice Systems, the sole <br />authorized provider by Dictaphone on the Guardian System, is contracted. <br />The Police Building opened in 1998 and maintenance coverage on the <br />Dictaphone Guardian communication recording system started. With <br />approximately an eight percent rate increase annually, our yearly cost is <br />exceeding $10,000 and requires Council approval. To provide proper service <br />and all needed emergency repairs, staff recommends approval of the <br />recommended action. <br />FISCAL IMPACT <br />Funds are available in the Police Communication Services Other Contractual <br />Services account (account no. 11-346-6291). <br />APPROVED AS TO FUNDS & ACCOUNTS: <br /> <br />Paul M. Walters <br />Chief of Police <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgmt. Services Agency~i <br />PMW/KM/06-138.7:uc 2 2 N ~~ <br />