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REQUEST FOR. <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 2, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />SUNDRY FOOD, AND PAPER GOODS <br />(SPEC. NO. 06-132) <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 152 Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Smart & Final for sundry food and paper goods for a <br />five-year period in an annual amount not to exceed $70,000. <br />DISCUSSION <br />Various City agencies purchase and provide snacks and refreshments for <br />participants of City-sponsored events. The Parks, Recreation and Community <br />Services Agency coordinates various youth guidance programs including teen <br />mentoring, summer day camp, and the "Triangle Kids Zone" after school <br />program. The Santa Ana Library provides treat bags to participants in its <br />reading incentive program. The Police Department also purchases <br />miscellaneous sanitary and paper goods for storage of evidence. <br />Bids were solicited from several local vendors for supply of these items <br />using material releases or purchase orders and no bids were received. <br />Staff contacted several vendors who indicated that they do not accept <br />payment via purchase orders or material releases. Only Smart & Final, a <br />Santa Ana vendor, facilitates a City purchases by accepting material <br />releases and purchase orders. Therefore, staff recommends an award. <br />22F-1 <br />