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<br />Attachment D <br /> <br />2006-DJ-BX-0158 <br /> <br />EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT <br /> <br />PROGRAM REPORTING REQIDREMENTS <br /> <br />Program Reports must be submitted to the Lead Agency (Sheriffs Department) by March 1 and <br />September 1 of each year of the grant. The reporting requirements are designed to provide the <br />grantor agency with sufficient information to monitor grant implementation and goal <br />achievement. The reports must be keyed to your problem statement, goal, objectives and <br />quantifiable performance measures. Specifically, the report should: <br /> <br />1. Indicate the status of each goal that was due for completion during a previous reporting <br />period but carried over due to implementation of other problems. <br />2. State the status of each goal which was scheduled to be achieved during the report. <br />3. State the corrective action planned to resolve implementation problems and state the <br />effect of these problems on the remaining schedule for achieving the project remaining <br />goals. <br />4. If appropriate, identify changes that are needed in the implementation plan specified in <br />the grant application to overcome problems. Changes that alter plans and/or goals set <br />forth in the application require prior grantor agency approval and issuance of a Grant <br />Adjustment Notice (GAN). <br />5. State what technical assistance the grantor agency might provide during the next six <br />month period to help resolve implementation problems. If technical assistance has been <br />provided to resolve implementation problems, state the problems (or tasks) addressed and <br />the results (or impact) of the assistance provided. <br />6. Based on the performance measures set forth in the grant application (implementation <br />plan), indicate in quantitative terms the results (of the project) achieved both during the <br />reporting period and cumulative-to-date. Explanatory and qualifying statements will be <br />helpful here, especially if project objectives have changed. <br /> <br />SPECIAL REQUIREMENTS <br /> <br />Special reporting requirements or instructions may be prescribed for categorical projects in <br />certain program or experimental areas to better assess impact and comparative effectiveness of <br />the overall categorical grant program. These will be communicated to affected grantees by the <br />agency. <br /> <br />Please submit all Program Reports via e-mail and direct any questions regarding the grant <br />program reporting to Deputy Kim Donohue. <br /> <br />(714) 935-6869 <br />kpdonohue@ocsd.org <br />431 The City Drive South <br />Orange, CA 92868 <br />