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CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: REQUEST FOR COUNCIL ACTION OCTOBER 16, 2006 TITLE: CONTRACT RENEWAL FOR OFFSET PRINTING SERVICE (SPEC. NO. 02 -119) aA;a CITY MANAGER APPROVED o As Recommended o As Amended o Ordinance on 1" Reading o Ordinance on 2'd Reading o Implementing Resolution o Set Public Hearing For CONTINUED TO FILE NUMBER RECOMMENDED ACTION Renew the contract with Anytime Printing for offset printing for a one-year period in the annual amount not to exceed $140,000. DISCUSSION The Central Services Section of the Finance and Management Services Agency supervises the duplicating and printing of City stationery, NCR forms, flyers, posters and envelopes to various City agencies. Jobs of less than 2,000 sheets are copied in-house. Higher volume and enhanced jobs are cost-justified for offset printing by a third party vendor. The offset printing service typically requires a maximum completion period of three days. The contract for offset printing service is designed to provide quality products in a timely manner and at a significant savings based on quantity pricing. On October 21, 2002, the City Council awarded a contract to Anytime Printing for a three-year period, with provision for two, one-year renewals. The vendor has agreed to renew the contract; however, the vendor has requested a five percent increase due to three consecutive increases in the cost of paper stock during the past 12 months. The vendor has performed satisfactorily during the past contract period, and staff recommends the final renewal of the contract. FISCAL IMPACT Funds are available in the various departmental Other Contractual Services accounts (object code 6291) ~~~~"'t'o ~.~.. - ?~ Francisco Gutierrez Executive Director Finance and Management FG/KM/02-119RF.2:uc Services AgenCyJ.( 22A--1