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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />OCTOBER 16, 2006 <br />TITLE: <br /> <br />CONTRACT AMEND AND AWARD FOR <br />PURCHASE OF TONER CARTRIDGES <br />(SPEC. NO. 06-135) <br /> <br />APPROVED <br />o As Recommended <br />o As Amended <br />o Ordinance on 1" Reading <br />o Ordinance on 2M Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />aA7.t2 <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />........ <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />1 . Amend the <br />cartridges <br />$116,000. <br /> <br />contract to Corporate Express Imaging for computer <br />and supplies by $10,000 for a total amount not to exceed <br /> <br />2. Reject the bids from Cartridge World and Lasercycle USA, as <br />nonresponsive to the specification. <br /> <br />3. Award a contract to Software House International for the purchase of <br />toner cartridges, diskettes, and zip disks for a two-year period, with <br />provision for two, one-year renewals in the amount of $79,730.55. <br /> <br />DISCUSSION <br /> <br />The Central Stores section of Finance and Management Services Agency <br />provides computer cartridges, diskettes, and zip disks as necessary to <br />maintain the needs of various departments throughout the City. The contract <br />for computer cartridges, diskettes and zip disks is designed to provide <br />quality products at a significant savings based on quantity pricing. <br /> <br />The notice inviting bids was <br />and bids were solicited. <br />received is as follows: <br /> <br />advertised on August 30 and September 1, 2006, <br />A summary of the bid invitations and bids <br /> <br />29 Invitations For Bid mailed <br />12 Bids received <br /> <br />Bids were received, opened on September 13, 2006, and evaluated (Exhibit <br />1) . The bid from Cartridge World and Lasercycle was considered <br />nonresponsive as they contained substitute remanufactured cartridges <br />instead of the OEM Hewlet t Packard cartridges. The bid received from <br />Software House International is responsive to the specifications and meets <br />the City's requirements. <br /> <br />22J-1 <br />