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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 20, 2006 <br />TITLE: <br />CONTRACT AMENDMENT <br />EVENT SERVICES AND <br />OF EVENT SUPPLIES <br />(SPEC. NO. 06-156) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />FOR ^ As Amended <br />^ Ordinance on 1s1 Reading <br />RENTAL ^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />•/ 4 <br />t/ ~l ~ <br />CI 'Y MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Confetti Party Rentals to increase the aggregate <br />limit by $15,000 to provide event services and rental of event supplies for <br />an annual amount not to exceed $25,000. <br />DISCUSSION <br />The City establishes an annual blanket order list consisting of vendors <br />that provide supplies and services that are required by agencies on a <br />consistent basis. Confetti Party Rentals, a Santa Ana vendor, has provided <br />catering services and rental of event supplies such as canopies, tables, <br />and chairs for the Parks, Recreation and Community Services Agency. The <br />supplies are used for events ranging from the Wilshire Square Summer <br />Concert to the Family Pride Club event. The vendor offers reliable service, <br />competitive pricing and has consistently been the lowest responsive bidder. <br />The addition of catering services provided for the Youth Expo caused the <br />$10,000 aggregate limit to be exceeded and requires City Council approval. <br />Staff requests approval to increase the aggregate limit for Confetti Party <br />Rentals to provide uninterrupted event services and rental of event <br />supplies. <br />FISCAL IMPACT <br />Funds are available in the Youth Guidance Operating Materials & Supplies; <br />and the Parks, Recreation & Community Services Agency Special Revenue <br />Fund, Fees & Donations Other Contractual Services accounts (account nos. <br />11-275-6391 and 22-231-6291). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Gerardo Mouet <br />Executive Director <br />Parks, Rec. & Comm. Svcs. Agency <br />~~~~ <br />~~~5'~V~ 4 ~a~ ,. ~~ <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgmt. Services Agency <br />GM/WO/06-156A.8:uc ~ ~ ~ ~~ <br />