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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 20, 2006 <br />TITLE: <br />CONTRACT AWARD FOR EDDTE WEST <br />STADIUM SYNTHETIC TURF, <br />RESTROOM AND ELECTRICAL ROOM <br />IMPROVEMENTS (PROJECTS 06- <br />6409, 04-6403C AND 04-6407) <br />V <br />CIT ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15f Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Award a contract to Byrom-Davey, Inc., the lowest responsible bidder, <br />for base bid plus add-alternative two, three and five in accordance <br />with unit bid prices in the estimated amount cif Sl_497.~R9_ <br />2. Approve a Funding Analysis with a total estimated construction cost <br />of $1,945,700. <br />3. Approve an appropriation adjustment recognizing $1,024,840 in the <br />Park Acquisition and Development Fund revenue accounts (account nos. <br />312-O1-various) and appropriating the same amount to the Park <br />Acquisition and Development expenditure accounts (account nos. 312- <br />232-6631 and 312-233-6632). <br />DISCUSSION <br />This project involves the removal of the existing natural turf and <br />installation of new synthetic turf for a dual soccer and football field <br />at Eddie West Stadium (Exhibit 1). These improvements include <br />installation of synthetic turf, a drainage system underneath the field, <br />and new sump pumps. Add-alternate number two provides for a composite <br />underlayment structural base and subgrade. Add-alternate number three <br />includes improvements to the restrooms in order to comply with the <br />Americans with Disability Act (ADA) and upgrades to the electrical room. <br />Add-alternate number five provides for FieldTurf brand synthetic turf. <br />Once completed, the project will enhance Eddie West Stadium and reduce <br />maintenance costs for the turf. <br />The Notice Inviting Bids was advertised on September 13 and 15, 2006 and <br />bids were opened on October 10, 2006. A summary of the bid invitations <br />mailed, the bids received, and the bid results follows. <br />23A-1 <br />