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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 4, 2006 <br />TITLE: <br />AGREEMENT TO PROVIDE LEGAL <br />PUBLICATIONS AND ON-LINE <br />RESEARCH SERVICES <br />~ /. <br />/ ~~ ~ ,: <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15t Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an agreement with west Group, Inc. for <br />legal publications and on-line research services in an annual amount not <br />to exceed $60,000.00. <br />DISCUSSION <br />Various City departments are required to have the ability to access the <br />latest legal reference materials on an ongoing basis. This is done both <br />through standard publication and on-line formats. Examples of these <br />materials are California Codes, Penal Code, Housing Development Report <br />and other various legal and regulatory sources. The primary users of <br />these research services are the City Attorney's Office and the Police <br />Department. The Police Jail Administration is also required by the State <br />Regulatory Authority of Prisons and Jails to provide inmate's access to a <br />Law Library. <br />West Group, Inc. has provided these services to the City for the previous <br />seven years and is the only publisher of several of the required <br />publications. The recommended action will allow for continuous service <br />to the various City Departments. In addition, a single agreement across <br />departments improves the City's overall coordination and use of legal <br />materials. <br />25D-1 <br />