FULL PACKET_2006-12-04 - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 4, 2006 TITLE: AGREEMENT AWARD FOR STEAM CLEANING F- ~~ ~ ~ ~~/ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1 g` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with TSCM Corporation for steam cleaning services for a two-year period with provision for two one-year renewals, in the annual amount not to exceed $170,500. DISCUSSION Steam cleaning services are required at various locations throughout the City, including Downtown, South Main and The Depot at Santa Ana. The steam-cleaning program in Downtown allows for three linear blocks to be cleaned each night, five nights a week, Wednesday through Sunday. The program on South Main allows for quarterly cleanings of the sidewalks on Main from First to Warner. The steam-cleaning program at The Depot allows for monthly cleaning of the bus bays, boarding areas, and the main entrances; quarterly cleaning of the stairways, ped-bridge and platforms; and semi-annual cleaning of the parking garage, flag area and concrete drive area in front of building. A Request for Proposals was advertised on October 9 and 11, 2006, and proposals were solicited. A summary of the proposals requested and received is as follows: 17 Request for Proposals mailed 2 Request for Proposal mailed to Santa Ana vendor 3 Proposals received 0 Proposal received from a Santa Ana vendor On November 13, 2006, three proposals were received. Each of the proposals was evaluated in four areas covering experience providing requested services, clarity and detail of submitted proposal, pricing and work plan. The maximum obtainable score is 400. The ratings for the three respondents are as follows: 25J-1