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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 4, 2006 TITLE: CONTRACT AMENDMENT FOR HYBRID MIDSIZE VEHICLE (SPEC. NO. 06-145) ITY MANAGER -- RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 151 Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Amend the contract with Wondries Fleet Group for the purchase of one hybrid midsize vehicle in the amount of $28,195.08. DISCUSSION The Fleet Maintenance Division's annual Equipment Replacement Program is included in the City's annual budget and identifies vehicles scheduled for replacement. Funding is monitored through a depreciation schedule established with each department. Additionally, the Fleet Division reviews the acquisition in accordance with the City's Hybrid and Alternative Fuel Vehicle Acquisition Policy. Currently, hybrid vehicles are available in the midsize passenger vehicle category. The Public Works Agency's Traffic Division utilizes four-door passenger sedans to perform routine business covering staff management of 300 traffic signals and 32 closed circuit television cameras. In addition, the staff works with local contractors on traffic control and consults with the signal maintenance contractors. The division's current loaner pool sedan has proven to be undependable due to age, mileage and condition and has been approved for replacement in the current fiscal year. The purchase of a Toyota Camry hybrid sedan conforms to the criteria established for the acquisition of hybrid vehicles. On October 2, 2006, the City Council awarded a contract to Wondries Fleet Group for the purchase of one Toyota Camry hybrid. The vendor has offered to extend the same terms and conditions for one additional hybrid vehicle. Therefore, staff recommends amending the contract with Wondries Fleet Group. 22D-1