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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />DECEMBER 18, 2006 <br /> <br />TITLE: <br />AGREEMENT FOR PREVENTIVE <br />MAINTENANCE AND REPAIR OF THE <br />FIRE ALARM SYSTEM AT THE POLICE <br />ADMINISTRATION AND HOLDING <br />FACILITY <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1S\ Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />f)J!? t2~ <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an agreement with Siemens Building <br />Technologies for the maintenance and repair of the fire alarm system at the <br />Police Administration and Holding facility for one year, with provision for <br />two, one-year renewals, in an annual amount not to exceed $32,960. <br /> <br />DISCUSSION <br /> <br />The Police Administration and Holding facility is equipped with a <br />sophisticated fire monitoring and alarm system that protects the property <br />and personnel who work and visit the facility. The agreement provides for <br />annual maintenance and repair of the system, which includes materials, <br />skilled labor, technical supervision, tools, supplies, and testing <br />equipment. In addition, statutory inspections will be performed in order to <br />maintain the fire alarm system in first class operating condition. The <br />inspections will ensure operation of the system that meets all applicable <br />laws and regulations. <br /> <br />On October 31, 2006, requests for proposal were mailed to six vendors. On <br />November 21, 2006 two proposals were received, (one vendor declined the <br />invitation, and three did not reply to the proposal). The proposal from <br />Siemens Building Technologies was responsive to the specifications and <br />meets the City requirements. The contract includes the replacement of parts <br />up to $500 i a contingency of $10,000 is included for the replacement of <br />parts valued greater than $500. <br /> <br />25E-1 <br />