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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: DECEMBER 18, 2006 TITLE: AGREEMENT FOR PREVENTIVE MAINTENANCE AND REPAIR OF THE FIRE ALARM SYSTEM AT THE POLICE ADMINISTRATION AND HOLDING FACILITY ~ /. ~ ~~ CITY MANAGER APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15S Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement with Siemens Building Technologies for the maintenance and repair of the fire alarm system at the Police. Administration and Holding facility for one year, with provision for two, one-year renewals, in an annual amount not to exceed $32,960. DISCUSSION The Police Administration and Holding facility is equipped with a sophisticated fire monitoring and alarm system that protects the property and personnel who work and visit the facility. The agreement provides for annual maintenance and repair of the system, which includes materials, skilled labor, technical supervision, tools, supplies, and testing equipment. In addition, statutory inspections will be performed in order to maintain the fire alarm system in first class operating condition. The inspections will ensure operation of the system that meets all applicable laws and regulations. On October 31, 2006, requests for proposal were mailed to six vendors. On November 21, 2006 two proposals were received, (one vendor declined the invitation, and three did not reply to the proposal). The proposal from Siemens Building Technologies was responsive to the specifications and meets. the City requirements. The contract includes the replacement of parts up to $500; a contingency of $10,000 is included for the replacement of parts valued greater than $500. 25E-1