BOWERS MUSEUM - 2006 CDBG FUNDED PROGRAM

Home Browse Search

5/05 (ii) Quarterly Activity Report: SUBRECIPIENT agrees to keep monthly records of all ethnic and racial statistics of persons and families bencfited by SUBRECIPlENT in the pcrformance of its obligations under this Agreement, including, but not limited to, the number oflow and moderate income persons and households assisted in accordance with federal income limits, the number of female heads of households assistcd, new program information and year-to- date program statistics on cxpenditures, caseload and activities. J. Access to Rccords. CITY and thc United State Government and/or their rcpresentatives shall have access for purposes of monitoring, auditing, and examining SUBRECIPIENT's activities and performance, to books, documents and papers, and the right to examine records of SUB RECIPIENT's subcontractors, bookkeepers and accountants, employees and participants in rcgard to said program. CITY and the United States Government and/or their representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder is conducted or in which any of the records of SUB RECIPIENT are kept. Nothing herein shall bc construed to requirc access to any privileged or confidential information as set forth in fcderal or state law. K. Location of Records/Requircd Length of Record Keeping. A II accounting records, reports, and evidence pertaining to all costs, expenses and the CDBG FUNDS of SUBRECIPIENT and all documents related to this Agreement shall be maintained and kept available at SUBRECIPlENT'S office or place of business for the duration of the Agreement and thereafter for five (5) years after completion of an audit in conformity with the CDBG REGS's. Records which rclate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY or any other governmental agency takes exception, shall be retaincd beyond the five (5) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. In the event SUBRECIPIENT does not make the above-referenced documents available within the city of Santa Ana, California, SUBRECIPIENT agrees to pay all neccssary and reasonable expenscs incurred by CITY in conducting any audit at the location where said records and books of account arc maintained. L. Compliance with Law/Program Income. SUB RECIPIENT acknowledges that the funds being provided by CITY for said program are received by CITY pursuant to the ACT as amended and that expenditures of these funds shall be in accordance with the ACT and all pertinent regulations issued by agencies of the federal government, including, but not limited to, all regulations found at Title 24 of the Code of Federal Regulations. Program income rcceived by SUBRECIPIENT shall be returncd to CITY unless otherwise providcd for in this Agreement. SUB RECIPIENT agrees to comply fully with all federal, state and local laws and court ordcrs applicable to its opcration whethcr or not refcrrcd to in this Agreement. M. Standing. SUBRECIPIENT shall bc in good standing, without suspcnsion by thc California Secretary of State, Franchise Tax Board and Intcrnal Revenuc Service. Any change in the corporatc status or suspcnsion ofSUBRECIPlENT shall bc reported immediately to CITY. 5