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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />JANUARY 2, 2007 <br />TITLE: <br /> <br />CONTRACTS AWARD FOR LIBRARY <br />CATALOGING AND PURCHASE OF <br />BOOKS AND MATERIALS <br />(".c.~'-"'~ <br /> <br /> <br /> <br />C~NAGER <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />D Ordinance on 1" Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award contracts for library cataloging and purchase of books and materials <br />for a one-year period with provision for four, one-year renewals in the <br />annual amounts as follows: <br /> <br />Vender: <br /> <br />Location: <br /> <br />Amount: <br /> <br />Brodart Co. <br />Ingram Library <br />Services Inc. <br /> <br />Williamsport, PA <br />La Vergne, TN <br /> <br />$ 540,000 <br />$ 40,000 <br /> <br />DISCUSSION <br /> <br />The Library provides adult and youth programs to 134,000 patrons annually. <br />Approximately 40,000 books and materials are purchased yearly including a <br />Spanish concentration of 25 percent. All books and AV materials purchased <br />are cataloged into the Library database and prepped with bar codes and <br />covers prior to placement on the shelves. <br /> <br />On November 17, 2006, requests for proposal were mailed to six vendors. On <br />November 28, 2006, four proposals were received. Each proposal was <br />evaluated independently. Criteria for evaluation included seven specific <br />items, such as: percentage of available Spanish material, detailed outline <br />of cataloging process including cost, clarity of provided information, <br />pricing on books and materials, and references. Proposals for Library <br />cataloging and the purchase of books and materials were evaluated and the <br />ratings are as follows: <br /> <br />Vendor: <br /> <br />Location: <br /> <br />Rating: <br /> <br />Brodart Co. <br />Ingram Library Services, Inc. <br />Baker & Taylor <br />BWI <br /> <br />Williamsport, PA <br />La Vergne, TN <br />Charlotte, NC <br />Lexington, KY <br /> <br />93 <br />88 <br />78 <br />55 <br /> <br />22C-1 <br />