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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />JANUARY 2, 2007 <br />TITLE: <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />o Ordinance on 1st Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />AGREEMENT FOR LEASED COPIER, <br />MAINTENANCE AND SUPPLIES <br />( SPEC. NO. 06-194 ) <br /> <br />CONTINUED TO <br /> <br />Qili ~~ <br />' . Q <br />~ ~ Y MANAGE <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an agreement with Danka Office Imaging <br />Company for the lease of a copier for a three-year period and for full <br />maintenance and supplies in an annual amount not to exceed $11,000. <br /> <br />DISCUSSION <br /> <br />The Central Services section of the Finance and Management Services Agency <br />provides departments with cost-saving, high-volume, in-house duplicating <br />for items such as; letters, forms, drawings, agendas and minutes, and <br />budget sheets and brochures. The service also includes stapling, hole <br />drilling and binding, with a one-day delivery schedule. Central Services <br />accepts requests for duplications in hard copy form or in an electronic <br />version eliminating the requirement for departments to hand deliver <br />originals. <br /> <br />Historically, copiers were considered a capital purchase based upon budget <br />consideration. Recently, staff explored the cost effectiveness of leasing <br />copiers and determined several advantages. These included taking advantage <br />of updating copier technology by establishing a three-year lease cycle and <br />better cash flow management. <br /> <br />The lease program will be established with the replacement of an existing <br />color copier utilized by Central Services. The introduction of a color <br />copier provided departments with the option to enhance their jobs with <br />color for emphasis and clarity of information. Due to the lack of current <br />available replacement parts from the manufacturer, the Toshiba color copier <br />was approved for replacement in the current fiscal year. <br /> <br />25A-1 <br />