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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />JANUARY 2, 2007 <br /> <br />TITLE: <br />AGREEMENT WITH OTIS ELEVATOR <br />COMPANY FOR PREVENTJ:VE ELEVATOR <br />MAINTENANCE AT THE POLICE <br />ADMJ:NISTRATION AND HOLDING <br /> <br /> <br />FACUu"A76Z <br /> <br />CITY MANAGER <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />D Ordinance on 1" Reading <br />D Ordinance on 20d Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an agreement with Otis Elevators <br />for preventive maintenance for a two-year period with options for two <br />one-year renewals, in the annual amount not to exceed $59,928. <br /> <br />DISCUSSION <br /> <br />The Santa Ana Police Administration and Holding Facility was completed in <br />1996. The facility operates eleven elevators in a 24-hour 7-days-a-week <br />environment. Regular preventive maintenance and periodical testing is <br />necessary to keep all elevators operational. The service contracted for <br />includes: regular lubrication, adjustment and replacement of all major <br />and minor parts, prompt and efficient repair of elevator trouble, rewind <br />burned motors and replacement of electric coils. The agreement meets City <br />of Santa Ana contractual requirements. <br /> <br />On December 4, 2006, requests for proposal were mailed to four vendors. <br />On December 12, 2006, two proposals were received and evaluated for <br />technical expertise, strength of the firm, proposal completeness, <br />references submitted and labor cost. The proposal from Otis Elevator, <br />the current service provider and the vendor who submitted the proposal <br />with the lowest labor cost, was responsive and meets the City's <br />requirements. A contingency of $12,000 is included for responding to <br />state-mandated adjustments and unforeseeable repair costs. <br /> <br />25C-1 <br />