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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 2, 2007 <br />TITLE: <br />CONTRACT AWARD FOR <br />FIRE DOOR <br />(SPEC. NO. 06-176) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1s' Reading <br />^ Ordinance on 2ntl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />~i~`'T.!/ ~I CONTINUED TO <br />FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />1. Reject the bids from West Coast Door, Inc. and Overhead Door Systems, <br />Inc. as nonresponsive. <br />2. Award a contract to Commercial Door of Orange County, Inc. for a fire <br />door in an amount not to exceed $20,000 <br />The City maintains fire alarm systems throughout all its facilities. <br />Recently, the City replaced and upgraded the City Hall fire detection <br />panel. Although not required, the Ross Annex building was identified for <br />installation of a fire notification system to alert employees and the <br />public of any fire emergency. The installation of a fire resistant door <br />will complete the project. In the event of a fire in either the City Hall <br />or Ross Annex, the door will close automatically, preventing the fire from <br />migrating between buildings. The door will provide 3 hours of protection, <br />saving lives and property. <br />The notice inviting bids was advertised on November 13 and 15, 2006, and <br />bids were solicited. A summary of the bid invitations and bids received is <br />as follows: <br />8 Invitations For Bid mailed <br />1 Bid mailed to Santa Ana vendor <br />3 Bids received <br />1 Bid received from a Santa Ana Vendor <br />Bids were received and opened on December 7, 2006. The bids received from <br />West Coast Door, Inc. and Overhead Door Systems, Inc. excluded structural <br />work required in the specification and is therefore nonresponsive. <br />Commercial Door of Orange County, Inc., a Santa Ana vendor, is responsive <br />22D-1 <br />