FULL PACKET_2007-01-02 - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: AGREEMENT FOR AN INTEGRATED VOTING MANAGEMENT SYSTEM IN THE CITY COUNCIL CHAMBERS C TY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1" Reading ^ Ordinance on 2n° Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement with Granicus for the installation, purchase, and support of an integrated voting management system in the City Council Chambers in the amount of $100,000. DISCUSSION The current system in the Council Chambers for displaying member names, tracking speakers and recording votes is antiquated and does not interface well with the video broadcast of the City Council meetings. The viewing audience cannot adequately follow the proceedings of the meeting due to technical limitations. The proposed Granicus Voting System provides a comprehensive solution for managing council meetings and distributing live media content to support and enhance public meeting communications. This system will allow legislative votes to be recorded directly from the individual council member seats. The voting results will be displayed to the audience as a projected image and can be streamlined to the City's cabling system in real time. Staff is recommending a sole source agreement for this project with Granicus due to the company's industry leading technical expertise in the field and the future growth capabilities offered. This system can easily be upgraded to accommodate meetings of city commissions or other legislative bodies, agenda management, and digital video streaming. The cost includes software and hardware and a monthly maintenance fee. 25B-1