FULL PACKET_2007-01-02 - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 2, 2007 TITLE: AGREEMENT WITH OTIS ELEVATOR COMPANY FOR PREVENTIVE ELEVATOR MAINTENANCE AT THE POLICE ADMINISTRATION AND HOLDING FACILITY CITY MANAGER APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~' Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with Otis Elevators for preventive maintenance for a two-year period with options for two one-year renewals, in the annual amount not to exceed $59,928. DISCUSSION The Santa Ana Police Administration and Holding Facility was completed in 1996. The facility operates eleven elevators in a 24-hour 7-days-a-week environment. Regular preventive maintenance and periodical testing is necessary to keep all elevators operational. The service contracted for includes: regular lubrication, adjustment and replacement of all major and minor parts, prompt and efficient repair of elevator trouble, rewind burned motors and replacement of electric coils. The agreement meets City of Santa Ana contractual requirements. On December 4, 2006, requests for proposal were mailed to four vendors. On December 12, 2006, two proposals were received and evaluated for technical expertise, strength of the firm, proposal completeness, references submitted and labor cost. The proposal from Otis Elevator, the current service provider and the vendor who submitted the proposal with the lowest labor cost, was responsive and meets the City's requirements. A contingency of $12,000 is included for responding to state-mandated adjustments and unforeseeable repair costs. 25C-1