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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />FEBRUARY 5, 2007 <br />TITLE: <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1" Reading <br />o Ordinance on 20d Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />AGREEEMENT FOR FUEL <br />MANAGEMENT SYSTEM UPGRADE <br />(SPEC. NO. 06-172) <br /> <br />/') r'} <br /> <br />0!LJ;~ <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an agreement with Orpak USA, Inc., for the <br />fuel management system upgrade in the amount not to exceed $51,959.70. <br /> <br />DISCUSSION <br /> <br />The Fleet Division of Finance and Management Services Agency provides <br />diesel and unleaded fuel at the City's Corporate Yard and Police facility <br />for approximately 600 gasoline and diesel operated vehicles as well as the <br />City's leased vehicles. The City has an antiquated fuel management system <br />that now requires enhanced upgrades in order to better track the 97,557 <br />annual gallons of diesel fuel and over 396,000 annual gallons of unleaded <br />fuel consumed. As such, the rising cost of fuel has compelled Fleet to <br />implement a modern fuel management system that reflects real time, online <br />and a web based version that tracks actual gallons pumped per vehicle. The <br />recommended action will provide information to monitor fuel consumption for <br />aggressive management of fuel purchase as well as safeguarding the access <br />to the pumps with a user code. <br /> <br />In 1996, Rapac Network Internationals, Inc., installed a fuel management <br />system during construction of the Corporate Yard. Orpak USA acquired Rapac <br />Network International, Inc., in January 2006 and has continued to service <br />our fuel pumping system. Orpak USA has the knowledge of the pipelines, <br />pressure switches and pumping systems from the original installation <br />records. To ensure the integrity of the system is maintained, staff <br />recommends award for the upgrade to Orpak USA. <br /> <br />25G-1 <br />