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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 5, 2007 TITLE: AGREEMENT RENEWAL FOR FIRE ALARM SYSTEMS MAINTENANCE WITH SIMPLEX GRINNELL AND AMENDMENT FOR TIME STAMPS AND SUPPLIES. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s' Reading ^ Ordinance on 2otl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement renewal with Simplex Grinnell LP for maintenance of fire alarms and amend to add the purchase of time clocks, service and supplies for a one-year period in the amount not to exceed $45,500. DISCUSSION City facilities are equipped with fire alarm systems for the protection of people and property, all requiring inspection, preventative maintenance and repair services necessary to the operation of the alarm system. Additionally, the alarm systems are tested regularly in accordance with the State of California Fire Marshall regulation and National Fire Protection Association (NFPA) rules. On May 15, 2006, the City Council awarded an agreement with Simplex Grinnell LP for a one-year period with the provision for one, one-year renewal. This agreement provides the fire alarm maintenance for approximately 40 City facilities. The vendor has performed satisfactorily during. the past contract period and has agreed to renew the agreement with a five percent increase to cover general administrative increases. An additional $10,000 is added for sprinkler head repair and to replace smoke detectors where necessary. An amount of $4,000 is included for the purchase of Simplex time clocks, service and supplies as used in various city agencies in their daily office operation to record the receipt of documents. A contingency of $3,500 is included to cover emergency services. 25H-1