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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY O5, 2007 TITLE: CONTRACT AMENDMENT FOR ASPHALT STREET MAINTENANCE (SPEC. N0.06-103) l ~ ,, ~ CI Y MANAGER :RECOMMENDED ACTION ~` CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1 ~' Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Amend the contract with Hardy and Harper, Inc., for asphalt street maintenance by $330,000 for a total not to exceed $896,900. DISCUSSION The Public Works Agency's Maintenance Services Division is responsible for maintaining approximately 400 miles of streets within the City of Santa Ana. In order to do so, a contract for annual asphalt street maintenance is required. Contract services include the excavation and cold milling of existing roadways, the installation of pavement reinforcement fabric, construction of asphalt concrete pavement, and crack sealing. In addition, the contract provides for street repairs following water and sewer system maintenance and repair, and the adjustment of water valve boxes and manhole frames and covers to the new grade levels. On August 7, 2006 the City Council awarded a contract to Hardy & Harper, Inc., a Santa Ana vendor, for the maintenance of the City's asphalt street pavement. During the past year, the City has realized good response and service from Hardy & Harper as well as flexibility of service levels, resulting in an increase in the asphalt street maintenance services provided. The vendor has also provided several large pavement repairs as provided for in the contract following emergency water service. Staff requests approval to increase the contract limit for Hardy & Harper, Inc. to provide uninterrupted asphalt street maintenance through the end of the contract term. 22A-1