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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 20, 2007 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />REPROGRAPHIC PAPERS AND <br />ENVELOPES <br />(SPEC. NO. 05-130) <br />}zL~2~~"~~~~~~~~ <br />1• CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1 ~' Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Unisource Worldwide, Inc., for reprographics papers <br />and envelopes for a one-year period in the annual amount not to exceed <br />$110,000. <br />DISCUSSION <br />The Finance and Management Services Agency's Central Services section <br />orders copier, laser and specialty paper to provide copy paper for various <br />City agencies and production paper for the in-house reprographic service. <br />However, due to volume the Police Department receives direct delivery of <br />copy paper for its operations including usage at the Police Holding <br />Facility. The Police Department has requested an increase of 15°s for the <br />new contracted period. <br />On March 6, 2006, the City Council awarded a contract to Unisource <br />Worldwide, Inc., for a one-year period with provisions for two, one-year <br />renewals. The vendor has performed satisfactorily during the past contract <br />period, but has requested a 10 percent increase in pricing. The request is <br />a result of Unisource re-addressing their pricing structure due to <br />increased costs associated in fuel, labor, storage and trucking. <br />Previously, Unisource had tried to maintain pricing by passing along only <br />paper mill increases. Staff did survey the market to ensure continued <br />competitive pricing and determined that Unisource continues to offer the <br />best price. As such, staff recommends the first renewal of the contract. <br />22A-1 <br />