Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 20, 2007 <br />TITLE: <br />AGREEMENT WITH VALLEY OAK SYSTEMS <br />FOR SOFTWARE MAINTENANCE SUPPORT <br />~~ ~~ V <br />~(J' `2-Gam"--~--~--~ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1~` Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Approve and authorize the City Manager and the Clerk of the Council to <br />execute an agreement with Valley Oak Systems to provide support and <br />maintenance of the workers' compensation and general liability software <br />programs through September of 2009 in a annual amount not to exceed <br />$40,000, with an option to renew for one additional two-year term. <br />DISCUSSION <br />The City has utilized the services of Valley Oak Systems (VOS) since March <br />16, 1999 for the processing of workers' compensation and general liability <br />claims. VOS is the only firm that can support this system. This <br />agreement extends the support services and ancillary custom programming <br />services needed from time to time to maintain our software and to be <br />compliant with regulatory changes as they occur. The proposed agreement <br />will not significantly affect the existing cost of the program, which is <br />currently $26,436.27 annually, and ties future increases to the Consumer <br />Price Index. In addition, the proposed agreement establishes a limit to <br />those annual costs to an amount not to exceed $40,000. <br />FISCAL IMPACT <br />Budgeted funds are available in the FY 2006-07 Workers' Compensation <br />Contractual Services Account (account no. 82-178-6291) and the Liability <br />and Property Insurance Contractual Services Account (account no. 80-180- <br />6291) . <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />r <br />nriqu v Francisco Gutierrez <br />Execu e i ctor Executive Director <br />Personnel Services Agency Finance & Management Services Agency <br />251-1 <br />