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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 19, 2007 TITLE: CONTRACT AWARD FOR FLOORING TO PROTECT ARTIFICAL TURF AT THE SANTA ANA STADIUM (SPEC. NO. 07-023) C ITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 151 Reading ^ Ordinance on 2n° Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Reject the bid from Macleod Turf Shield as nonresponsive to the specification. 2. Award a contract to Terraplas North America to provide flooring to protect the artificial turf at the Santa Ana Stadium, in the amount of $225,853. DISCUSSION The Santa Ana Stadium is a heavily utilized community asset. Not only for sports, including soccer and football, but also for community events such as the Mother's Day Concert and the Children's Winter Holiday Party. As a result, all of these activities require a high level of maintenance of the grass field. In order to provide a consistently high quality playing field, the Parks, Recreation and Community Services Agency recently upgraded the field to a high-grade synthetic turf. In order to continue to use the sports field for special events and allow for tables, chairs, and a large volume of people on the field, a protective surface is required to safeguard the new synthetic turf from damage. The notice inviting bids was advertised on February 2 and 5, 2007, and bids were solicited. A summary of the bid invitations and bids received is as follows: 11 Invitations For Bid mailed 2 Bids received Bids were received, opened on February 21, 2007 and evaluated. The bid received from Macleod Turf Shield did not meet the requirements to provide complete technical specifications and product literature for their product and therefore is considered nonresponsive. The bid received from Terraplas North America is responsive to the specification and meets the City's requirements . 22/"x'1