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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />MARCH 19, 2007 <br />TITLE: <br /> <br />CONTRACT AWARD FOR FLOORING <br />TO PROTECT ARTIFICAL TURF AT <br />THE SANTA ANA STADIUM <br />(SPEC. NO. 07-023) <br /> <br />APPROVED <br />D As Recommended <br />D As Amended <br />D Ordinance on 151 Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />c~ <br /> <br />a~ <br /> <br />ITV MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />1. Rej ect the bid from Macleod Turf Shield as nonresponsive to the <br />specification. <br /> <br />2 . Award a contract to Terraplas North America to provide flooring to <br />protect the artificial turf at the Santa Ana Stadium, in the amount of <br />$225,853. <br /> <br />DISCUSSION <br /> <br />The Santa Ana Stadium is a heavily utilized community asset. Not only for <br />sports, including soccer and football, but also for community events such <br />as the Mother's Day Concert and the Children's Winter Holiday Party. As a <br />result, all of these activities require a high level of maintenance of the <br />grass field. In order to provide a consistently high quality playing <br />field, the Parks, Recreation and Community Services Agency recently <br />upgraded the field to a high-grade synthetic turf. In order to continue to <br />use the sports field for special events and allow for tables, chairs, and a <br />large volume of people on the field, a protective surface is required to <br />safeguard the new synthetic turf from damage. <br /> <br />The notice inviting bids was advertised on February 2 and 5, 2007, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br /> <br />11 Invitations For Bid mailed <br />2 Bids received <br /> <br />Bids were received, opened on February 21, 2007 and evaluated. The bid <br />received from Macleod Turf Shield did not meet the requirements to provide <br />complete technical specifications and product literature for their product <br />and therefore is considered nonresponsive. The bid received from Terraplas <br />North America is responsive to the specification and meets the City's <br />requirements. <br /> <br />22A-1 <br />