50A - CONTRACTS & PURCHASING - Laserfiche WebLink

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entered into administratively without the need for informal or formal bidding. (b) Unless exempt from bidding pursuant section 2-807, all contracts involving an expenditure between five hundred thousand dollars ($500.00 $5,000.00) and teA twenty five thousand dollars ($10,000.00$25,000.00) for materials, supplies, labor, and equipment shall be let to the lowest responsible bidder in accordance with procedures established by the purchasing manager. Those procedures shall provide for at a minimum the following: (1) fajThere shall be a written or verbal invitation for bid which shall include the following information: A general description of the things to be purchased or project, the time and place for bid opening when applicable, bid instructions, and the terms and conditions of the bid and any resulting contract. The purchasing manager shall make a good faith effort to notify all businesses engaged in providing such materials, supplies, labor, and equipment located within the boundaries of the city of the opportunity to bid. (2) fbjWhere required by state or federal law or regulations, or upon request by a bidder, the bids shall be opened, if sealed, and declared in public at the time and place stated on the "Invitation for Bid." (3) fGj If two (2) or more bids received are the same and the lowest, the city may choose either one. The city shall reserve the right to reject any or all bids. Section 9. Section 2-806 of the Santa Ana Municipal Code is hereby amended such that it reads as follows (new language in bold, deleted language in strikeout for tracking purposes only): Sec. 2-806. Procurement of materials, supplies, labor, and equipment in excess of teA twenty five thousand dollars ($10,000.00$25,000.00). Unless exempt from bidding pursuant to section 2-807, all contracts involving an expenditure in excess of teA twenty five thousand dollars ($10,000.00$25,000.00) for materials, supplies, labor, and equipment shall be let to the lowest responsible bidder in accordance with procedures established by the purchasing manager. Those procedures shall provide for at least the following: (a) Public Nnotices inviting bids shall include a general description of the things to be purchased and the time and place for bid opening. Adequate public notice of the Invitation for Bids shall be given a reasonable time prior to the date set forth therein for the opening of bids, in accordance with regulations established by the purchasing manager. +Re To the extent that public notice sRaU is by way of publication in a newspaper of general circulation, such publication shall be published in ~ nowsp~por of goner~1 circul~tion in tho city for at least two (2) days, the first of which shall be at least ten (10) days before the date set for opening bids. 50A-9 Ordinance No. NS-XXX Page 7 of 10