Item 18 - Cooperative Agreement with the Cities of Brea, Placentia, Anaheim, and Orange

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Regional Traffic Signal Synchronization Project Cooperative Agreement April 1, 2025 Page 2 4 9 1 8 awarding the City of Santa Ana and partnering agencies $4,568,526 for the Project which requires the City and partnering agencies to provide matching funds of 20% for the project in the amount of $1,142,132, of which the City of Santa Ana’s share is $381,277. The match commitments from the other four participating cities will provide a combined total of $760,855. The FY 2024 Call for Projects Regional Traffic Signal Synchronization Project P Supplementation Application (Exhibit 1) shows the improvements for each partnering agency along with associated cost, grant funding, and agency matching funds. The City of Santa Ana’s share of the matching funds is $381,277, of which $351,277 is cash and $30,000 is in-kind staff support. The City’s staff time and resources spent in support of the project will be counted as an “in-kind” contribution, meaning non-monetary costs of service, and will count towards the total agency match. The Fairshare contribution from each city is proportioned to the amount of improvements within their segment of the street, of which Santa Ana has the highest amount of improvements. The City Council authorized an appropriation adjustment recognizing the Measure M2 grant funding from OCTA on October 15, 2024. As a follow up action and approval of the above recommended actions, this would allow the City to receive the necessary matching funds from the partnering agencies to complete the project funding. The City of Santa Ana elected to lead the project on behalf of the partnering agencies due the significance of this corridor in the Santa Ana traffic signal synchronization network and the majority of the traffic signals in the corridor are owned and operated by City of Santa Ana. While the City of Santa Ana will act as lead agency for the project, a cooperative agreement is necessary to identify the roles and responsibilities of each participating agency. The partnering agencies will work collaboratively with the City to design and construct the Project. This includes designating lead staff to act as liaisons for the Project in the coordination with contractors, consultants, construction inspection, and traffic signal timing implementation. The cooperative agreement would provide for inter-jurisdictional traffic signal synchronization and improvements along the corridor traversing Santa Ana, Brea, Placentia, Anaheim, Orange, and Caltrans (Exhibit 2). This corridor serves a wide range of land uses with very high morning and evening peak traffic volumes, including over 40,000 vehicles per day in the City of Santa Ana. The proposed traffic signal synchronization and improvements will enhance traffic flow along the corridor by reducing travel time, stops, delays, and traffic congestion in the City and the region. These improvements align with the Cities’ adopted Local Signal Synchronization Plan which strives to relieve traffic congestion on the arterial roadways and to work cooperatively with local agencies, Caltrans, and OCTA to improve the flow of traffic across agency boundaries.