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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />APRIL 16, 2007 <br />TITLE: <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />D Ordinance on 151 Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Pubiic Hearing For <br /> <br />CONTRACT AWARD FOR <br />KODAK DIGITAL SCANNER/PRINTER <br />(SPEC. NO. 07-034) <br /> <br />t2PNIZ <br /> <br />CITY MANAGER <br /> <br />CONTiNUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award a contract <br />Kodak 3000DSV-E <br />exceed $35,480. <br /> <br />to Matrix Imaging Products, Inc., <br />Digital Microfilm scanner/printer <br /> <br />for the purchase of a <br />in an amount not to <br /> <br />DISCUSSION <br /> <br />The Santa Ana Police Department Records Division is responsible for storing <br />and maintaining police records and is required to supply copies of police <br />reports to a variety of customers such as Police Department staff, the <br />Uni ted States Department of Justice, other law enforcement agencies and <br />Ci ty residents. Fees charged for this service generate approximately <br />$100,000 in revenue to the City every year. <br /> <br />Police reports from 1959 through 1999 are maintained in microfilm form and <br />require microfilm reader-printers to view and retrieve these records. The <br />microfilm reader-printer utilized to view police reports from 1959 through <br />1984 is over 15 years old and as a result, is unreliable and the printing <br />feature is beyond repair. The reader-printer utilized to retrieve police <br />reports from 1985 though 1999 is over 9 years old, requires continual <br />repairs and often produces poor quality copies. The recommended action <br />will allow for the purchase of a Kodak Digital Scanner-Printer to meet <br />current customers' demands and maximize work efficiency. The new scanner- <br />printer can produce documents in digital and paper format and is designed <br />for higher volumes and operator efficiency. <br /> <br />The notice <br />solicited. <br />follows: <br /> <br />inviting bids was advertised March 9 and 12, 2007, and bids were <br />A summary of the bid invitations and bids received is as <br /> <br />5 Invitations For Bid mailed <br />1 Bid received <br /> <br />228-1 <br />