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l . When it is reasonably foreseeable that all accrued time on the books, such as <br />sick leave, compensatory time, vacation, and in lieu holidays, will be <br />exhausted and the employee's illness will continue past the time when the <br />employee will be on paid status. <br />2. The Police Chief or his designee has approved a written request for donations <br />accompanied by a medical statement from the employee's attending <br />physician. The attending physician's statement must verify the employee's <br />need for an extended medical leave and an estimate of the time the employee <br />will be unable to work. <br />C. Procedure. <br />l . Upon receipt of a valid request for donations from an eligible employee, the <br />Police Chief or his designee shall post a notice of the eligible employee's <br />need for donations on bulletin boards accessible to employees. No <br />confidential medical information shall be included in the posted notice. <br />2. Employees wishing to donate time to an eligible employee must sign his or <br />her authorization of the transfer of such donated time and provide: <br />a. His or her name, department name, and employee number; <br />b. The number of hours of compensatory or vacation time of the <br />donation within the limitations of Section A, subparagraph 3 above; <br />c. The name, department, and employee number of the recipient; <br />d. A statement indicating that the donor understands such donation of <br />time is irrevocable. <br />At the close of the two-week donation period, the department shall verify that <br />each donating employee has accrued vacation and/or comp time balances <br />sufficient to cover the designated donation. <br />4. The department shall submit all approved donation authorizations for an <br />eligible employee atone time for processing. No donation authorizations for <br />the eligible employee will be processed after this period. However, <br />employees who receive donations under this procedure and who exhaust all <br />donated hours may request an additional donation period subject to the <br />provisions of Section A, herein. <br />5. The City shall add the donated time to the recipient's sick leave account. <br />D. Upon the death of any active employee receiving a benefit under this provision, the <br />City agrees to pay any unused Catastrophic Leave Donations remaining on the books <br />48 <br />