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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 21, 2007 TITLE: CONTRACTS RENEWAL FOR MISCELLANEOUS AUTOMOTIVE PARTS (SPEC. NO. 03-026) 1 ~ ~~. ~~ (J. CI MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~` Reading ^ Ordinance on 2ntl Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contracts for miscellaneous automotive parts and non-stock items for a one-year period in the following annual amounts not to exceed: Vendor: Location: Amount: Adamson Industries Costa Mesa $40,000 Orange County Auto Parts Santa Ana $30,000 The Fleet Maintenance Division of the Finance and Management Services Agency_ regularly replaces miscellaneous automotive parts as part of the preventative maintenance program for City vehicles. The parts are purchased and inventoried at the City's Corporate Yard by Fleet Maintenance Personnel. Non-stock items are ordered on an as-needed basis. The contracts allow for automotive parts replacement as required. On April 7, 2003, the City Council awarded contracts to the above listed vendors for a two-year period, with provision for three one-year renewals. The vendors have agreed to the final renewal option to the contracts, with Orange County Auto Parts agreeing to renew the contract without an increase in pricing. Adamson Industries product lines have been impacted by increases in raw materials including plastic and steel, resulting in a range of price increases up to seven percent. The Adamson Industries contract is increasing to cover vehicle parts provided to convert new Police sedans to fleet specifications under their sole source contracts with specific manufacturers. Both vendors have performed satisfactorily during the past contract period and staff recommends the final renewal of the contracts. 22B-1