FULL PACKET_2007-05-21 - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 21, 2007 TITLE: AGRESMSNT FOR WATER SYSTEM MAPPING SERVICSS WITH IWATER, INC. CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~' Reading ^ Ordinance on 2n° Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO `~~,~r~?~X VIQ/I,U~Att~~~~ FILE NUMBER CI MANAG R RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement with iWater, Inc. for a not to exceed fee of $174,521.00 for water system mapping services. DISCUSSION The Water Resources Division needs to automate and update its mapping system and data collection capabilities. The objective is to have a unified, digital mapping process where field data such as water mains, valves, and fire hydrant locations are identified based on a global coordinate system using field tablet computers. This information would then be automatically incorporated into the Public Works Agency GIS mapping system and made available to all users. The consultant is to provide all conversions, data base design, data training to accomplish these goals. hardware, software, mapping system collection, technical support, and Requests for proposals were sent to six qualified firms specializing in this type of work. Only one response was received and it was evaluated on technical merit by a four-member selection committee. The results of this evaluation and the proposed fee are listed below. Firm iWater, Inc SCORE FEE 91 $174,521 The proposed fee of $174,521 is right at the engineer's estimate of $175,000. Staff recommends that iWater, Inc. be retained for this project. Their proposal demonstrated that the firm has extensive experience with similar projects, a good understanding of the project goals and objectives, and a strong project team. 251-1