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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 4; 2007 <br />TITLE: <br />CONTRACT AWARD FOR <br />COPIER MAINTENANCE AND SUPPLIES <br />(SPEC. NO. 07-049) <br />~~ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1s~ Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Danka Office Imaging Company for copier maintenance and <br />supplies for a two-year period in the annual amount not to exceed $50,000. <br />DISCUSSION <br />City departments utilize approximately 60 copiers of varying capacities and <br />manufacturers to facilitate the daily operational needs of duplication. <br />Maintenance service agreements are established with the various <br />manufacturers in order to keep the copiers functioning at an optimal level. <br />Danka Office Imaging Company currently maintains a total of 17 copiers. <br />The three main copiers in Central Services, (The Heidelberg Digimaster, the <br />Canon 8500, and the Canon 600), currently have expiring contracts and will <br />require new maintenance agreements. <br />The three copiers had a combined purchase value of $273,425. Although the <br />copiers are over five years old, staff has determined that the copiers are <br />in good condition and not in need of replacement at this time. The <br />recommended vendor has consistently been the lowest responsive bidder on <br />price,. service response time and contract coverage. Therefore, staff <br />recommends approval of a two-year contract. <br />FISCAL IMPACT <br />Funds are available in the Central Services Maintenance & Repair Machinery <br />& Equipment account (71-176-6281). <br />~ n~1i`l~i 1 S1c~. ~~~~- <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency~„~ <br />FG/KM/07-049.2:uc <br />22D-1 <br />