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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: June 4, 2007 TITLE: AGREEMENT FOR PREVENTIVE MAINTENANCE AND REPAIRS OF MECHANICAL SYSTEMS, BOILERS, CHILLER, COOLING TOWERS, COMPRESSOR AND MOTORS CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 151 Reading ^ Ordinance on 2n° Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with ACCO Engineered Systems for maintenance and repair services for a one-year period, with provision for three, one-year renewals, in the first year amount not to exceed $165,000. DISCUSSION The Building Maintenance Section of the Finance and Management Services Agency maintains approximately 40 buildings, including fire stations, recreation and community centers, libraries, City Hall, and the Corporate Yard. These public buildings, ranging from ten to 50 years old, require various levels of service for complex mechanical systems, including air conditioning chillers, ductwork and cooling towers, and hot water boilers. To maintain these systems in good working condition, it is vital to have preventive maintenance and repair service available, including periodic inspection of chillers and boilers and repair of equipment on an as-needed basis. These services will ensure that City mechanical systems operate efficiently and safely, and meet all applicable laws and regulations. On March 29, 2007, Requests For Proposals were mailed to five vendors known to provide this service. On April 9, 2007, two proposals were received and evaluated on technical expertise, strength of the firm, proposal completeness, references, and cost. The proposal received from ACCO, who has performed this service for the City since 2002, was responsive to the specifications, meets the City's requirements, and is the most cost effective. 25B-1