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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 4, 2007 <br />TITLE: <br />FIRST RENEWAL OPTION TO AGREEMENT FOR <br />CUSTODIAL MAINTENANCE SERVICES AT THE <br />DEPOT AT SANTA ANA <br />l.~?c <br />ITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1~' Reading <br />^ Ordinance on 2ntl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute the first 12-month renewal to the <br />agreement with Pacific Building Care for custodial maintenance services <br />at The Depot at Santa Ana for a twelve-month period in the amount not to <br />exceed $145,000. <br />DISCUSSION <br />The Depot at Santa Ana is a regional transportation hub, combining <br />Amtrak, MetroLink, Orange County Transit Authority and other bus services <br />with office space for various State, County and City departments. <br />Additionally, the facility includes a five-story theme tower that houses <br />additional office space, conference rooms and a new Pedestrian Bridge. <br />Patronage at the facility has escalated in recent years, which requires <br />that consistent, high-level custodial service be maintained at all times <br />in order to keep the facility clean and attractive. <br />On June 6, 2005, City Council awarded a contract with Pacific Building <br />Care (PBC) for a twenty-four month period with three 12-month renewals <br />options. PBC has requested to enter into its first year renewal option <br />beginning June 16, 2007, and ending June 30, 2008. PBC has been diligent <br />in addressing the work plan and scope of services, and the company's <br />efforts at The Depot have achieved the required level of cleanliness. <br />Staff recommends that the City exercise the first renewal option to <br />continue these efforts. <br />25A-1 <br />