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Jones & Stokes March 8, 2007 Ms. Hally Soboleske, Associate Planner Citv of Santa Ana Planning and Building Agency 20 Civic Center Plaza, Ross Annex NI-20 P.O. Box 1988 Santa Ana, CA 92702 Subject: Proposed Budget and Billing Milestones for the Preparation of the Environmental Impact Report for the West End Lofts Project Dear Hally: Thank you for contacting me regarding the proposed billing milestones for the West End Lofts EIR project. Jones & Stokes prefers to work on a time and materials basis, and bill our clients monthly. However, we understand that this is sometimes not feasible or undesirable for our clients. For the West End Lofts EIR, we -;ill propose to complete the project for a fixed fee of $65,000 (as opposed to a time and materials not -to -exceed as originally proposed), and bill the City according to the following major milestones: Milestone /Deliverable 1. Admin Draft Initial Study/Notice of preparation 2. Distribution of IS/NOP 3. Preliminary Administrative Draft EIR #1 (33% complete) 4. Preliminary Administrative Draft EIR #2 (66% complete) 5. Complete Administrative Draft (100% complete) 6. Public Draft EIR 7. Administrative Final EIR 8. Final EIR/Mitigation Monitoring Plan 9. Public Hearing Attendance 10. File NOD/Project Complete Total Fee $8,000� i 0 5O0 $2,500 $10,000 $10,000 3G)06D $15,000 $5,000 $7,000 191600 $2,500 $2,500 2 500 $65,000 We would also require a 20% retainer upon notice to proceed ($13,000), and request that the City keep at least this same amount in the account at all times -to -account -for any sudden project stoppage, to ensure no lapse of payment for work in progress or completed and unbilled. 17310 Red HD Avenue, Sui¢ 320 • 1¢v , CA 926145600 • tel. 949 260.1080 • iax 949 260.1081 vmvv✓jonesaodstokes.corn