22D - COMPUTER EQUIP - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 18, 2007 TITLE: CONTRACTS AWARD FOR COMPUTER EQUIPMENT AND SOFTWARE (SPEC. NO. 07-025) ~~~~~~..r_______- CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s~ Reading ^ Ordinance on 2ntl Reading ^ Implementing Resolution ^ Set Public Hearing Fort CONTINUED TO FILE NUMBER I. Reject the bid from Ma Laboratory, Inc., as non-responsive. 2. Award contracts for the purchase of computer equipment and software for a two-year period, with provision for three, one-year renewals in an annual aggregate amount not to exceed $1,000,000 with the following vendors: Direct Manufacturers: Dell Computer Corporation Gateway Companies, Inc. Hewlett Packard MPC-G DISCUSSION Value-Added Resellers: ASAP Software En Pointe Technologies, Inc. Govplace PC Mall Gov, Inc. Sehi Computer Products, Inc. The City of Santa Ana utilizes various computer hardware and software throughout the organization to facilitate daily operations. For fiscal year 2007-08 the estimated cost of replacing and adding computer workstations, network servers, printers and other various hardware and software is $1,000,000. This includes adding personal computers for new recreation, library and police programs and acquiring six new network servers that will replace the computer mainframe with the implementation of the new finance management software. The City will also be replacing approximately two hundred personal computers and twenty network servers exceeding their useful life of four years or when warranties expire. The City is seeking to establish a network servers, desktops computers, computer equipment, and software significant savings based on quantity list of qualified vendors to provide printers, laptops, other peripheral to provide quality products at a pricing. 22D-1