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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE PERSONNEL SERVICES DEPARTMENT ~ PERSONNEL SERVICES DEPARTMENT RECORD _ RECORD _ _ RECORD RECORD CATEGORY SERIES _ DESCRIPTION __ _ DATES ENROLLMENT Dental Insurance Employee dental insurance enrollment forms May 2002 and prior FORMS (OFFICIAL) Flexible Enrollment forms for flexible spending May 2002 and prior Spending, program. Section 125 Life Insurance Employee life insurance enrollment forms May 2002 and prior Long-Term Employee Long-Term Disability Insurance May 2002 and prior Disability enrollment forms Insurance Medical Employee medical insurance enrollment May 2002 and prior Insurance forms EQUAL Employment and Personnel and employment records, May 2002 and prior EMPLOYMENT personnel including application forms, records OPPORTUNITY records pertaining to promotions, layoffs, COMMISSION terminations, salaries and training (EEOC) Involuntary Personnel records of terminated employee May 2002 and prior termination OFFICIAL Certification/ Request for Certification and/or May 2002 and prior PERSONNEL Reassignment reassignment forms which document and FILES Forms authorize hiring, reassignment, or other employee actions. Certificates of Certificates issued to EE which show May 2002 and prior Training completion date of training class(es). Commendation Letters of commendation and/or other May 2002 and prior Letters congratulatory documents received by and/or issued to EE. Disciplinary Memorandums, letters, or other records of May 2002 and prior Actions proposed and/or implemented disciplinary _ _ action(s). Doctor's Notes/ Notes/medical release forms, etc., submitted May 2002 and prior Medical regarding employee's medical condition. Releases Drug Screen Pre-placement and drug screening May 2002 and prior Test authorization and acknowledgement form(s) _ and results of drug screening. 19C-6