BICEP BIG INDEPENDENT CITIES EXCESS POOL 3-2006

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1 2 3 4 5 6 EXHIBIT "A" TO BICEP MEMORANDUM OF COVERAGE 7 8 9 BIG INDEPENDENT CITIES EXCESS POOL 10 LIABILITY RISK MANAGEMENT REQUIREMENTS 11 12 13 1.0. DEFINITIONS. The Definitions in the BICEP MASTER MEMORANDUM OF 14 COVERAGE (MEMORANDUM) apply to capitalized words in these Liability Risk Management IS Requirements ("Requirements"). 16 17 2.0. MEMBER's RISK MANAGER. Each MEMBER shall have and maintain afull-time risk 18 management employee, or subject to the unanimous approval of the Board, shall have either: (i) a 19 risk management professional, or (ii) otherwise must be able to demonstrate a sound risk 20 management program. 21 22 3.0. LOSS PREVENTION PROGRAM. Each MEMBER shall maintain a loss prevention 23 program, and shall act upon all recommendations of BICEP concerning the reduction of unsafe 24 conditions and the correction of policies or practices that are likely to lead to CLAIMS. 25 26 4.0. RECORDS. 27 28 4.1. The MEMBER shall furnish an annual audited financial statement to BICEP. 29 30 4.2. The MEMBER shall maintain individual claim files containing the Documentation 31 specified in Section 9.3 for all CLAIMS for the preceding ten (10) fiscal years. The files 32 shall be referenced and stored for retrieval by City Claim Number. 33 34 4.3. The MEMBER shall maintain acomputer-generated spreadsheet showing the 35 following information by columns for all CLAIMS in the ten (10) preceding fiscal years: 36 37 a. City Claim No. 38 b. BICEP Claim No. [If any] 39 c. Claimant 40 d. City Department 41 e. Loss Date 42 £ Claim Date 43 g. Description 44 h. Current Status 45 i. Amounts Reserved 46 j. Amounts Paid 47 k. Date Closed 48 49 4.4 The MEMBER shall submit copies of the above records to BICEP as directed by its 03-OS-Ob I S